The Official Web Site of the State of South Carolina

Forms

Records Management Forms


Records Scheduling

Use these forms to create or manage retention schedules

Records Inventory Form (ARM-1) - used to create a new agency-specific retention schedule

Instructions for Records Inventory Form (ARM-1)

Schedule Revision Form (ARM-16) - used to request the revision of an existing agency-specific retention schedule

Instructions for Schedule Revision Form (ARM-16)


Permanent Records Transfer

Use these forms to transfer permanent records to the State Archives

  • Permanent Paper Records:

Records Transmittal Form (ARM-14)  - used to transfer permanent paper records to the State Archives via the State Records Center staff

Instructions for Records Transmittal Form (ARM-14)

  • Permanent Electronic Records

Electronic Records Transmittal Form (ARM-15) - used to transfer permanent electronic records to the State Archives

Instructions for Electronic Records Transmittal Form (ARM-15)


Non-permanent Records

  • Records Destruction 

Report on Records Destroyed Form (ARM-11) - used with general and agency-specific retention schedules for records that have met their full retention period

Instructions for Report on Records Destroyed Form (ARM-11)

  • State Records Center Storage

Records Transmittal Form (ARM-14) - used to transfer paper records to the State Records Center for temporary storage

Instructions for Records Transmittal Form (ARM-14)

Information Leaflet #14 - provides more information on the requirements for storing records at the State Records Center

Records Request Forms - used to request retrieval of agency records stored at SRC
Reference Request Form on-line or via mail/fax Reference request form 


Digitized Records

Authorization for Disposal of Original Paper Records Stored as Digital Images (ARM-13) - used to destroy original paper records now digitized and to designate the electronic copy as the official version of the record

Information Leaflet #13 - provides more information on the requirements for digitizing and storing of electronic records 


Microfilm

ARM-8A Microfilm Transmittal and Receipt (ARM-8A) - used to transfer security microfilm to the Archives' vault

ARM-12 Microfilm Quality Certification for Records Disposition (ARM-12)  - used to dispose of original paper records now microfilmed

Microfilm Certificates and Targets - meet the Department of Archives and History's standards for microfilming