The Official Web Site of the State of South Carolina

Forms

Records Management Forms


Records Scheduling

Use these forms to create or manage retention schedules

Records Inventory Form (ARM-1) - used to create a new agency-specific retention schedule

Instructions for Records Inventory Form (ARM-1)

Schedule Revision Form (ARM-16) - used to request the revision of an existing agency-specific retention schedule

Instructions for Schedule Revision Form (ARM-16)

Schedule Rescission Form (ARM-17) - used to request that a specific retention schedule be rescinded from use within an agency

Instructions for Schedule Rescission Form (ARM-17)

General Schedule Opt-Out Form (ARM-18) - used to opt out of the archives-issued general schedules to establish new and continue use of existing agency-specific retention schedules

Instructions for General Schedule Opt-Out Form (ARM-18)


Permanent Records Transfer

Use these forms to transfer permanent records to the State Archives

  • Permanent Paper Records:

Records Transmittal Form (ARM-14)  - used to transfer permanent paper records to the State Archives via the State Records Center staff

Instructions for Records Transmittal Form (ARM-14)

  • Permanent Electronic Records

Electronic Records Transmittal Form (ARM-15) - used to transfer permanent electronic records to the State Archives

Instructions for Electronic Records Transmittal Form (ARM-15)

  • Permanent Local Government Records Transfer

Local Records Appraisal for Transmittal Form (ARM-19) - used to initiate the transfer of permanent local government records to the State Archives 

Instructions for Local Records Appraisal for Transmittal Form (ARM-19)


Non-permanent Records

  • Records Destruction 

Report on Records Destroyed Form (ARM-11) - used with general and agency-specific retention schedules for records that have met their full retention period

Instructions for Report on Records Destroyed Form (ARM-11)

  • State Records Center Storage

Records Transmittal Form (ARM-14) - used to transfer paper records to the State Records Center for temporary storage

Instructions for Records Transmittal Form (ARM-14)

Information Leaflet #14 - provides more information on the requirements for storing records at the State Records Center

Records Request Forms - used to request retrieval of agency records stored at SRC
Reference Request Form on-line or via mail/fax Reference request form 


Digitized Records

Authorization for Disposal of Original Paper Records Stored as Digital Images (ARM-13) - used to destroy original paper records now digitized and to designate the electronic copy as the official version of the record

Instructions for Authorization for Disposal of Original Paper Records Stored as Digital Images Form (ARM-13)

Information Leaflet #13 - provides more information on the requirements for digitizing and storing of electronic records 


Microfilm

ARM-8A Microfilm Transmittal and Receipt (ARM-8A) - used to transfer security microfilm to the Archives' vault

ARM-12 Microfilm Quality Certification for Records Disposition (ARM-12)  - used to dispose of original paper records now microfilmed

Microfilm Certificates and Targets - meet the Department of Archives and History's standards for microfilming