Electronic Records

The South Carolina Department of Archives and History (SCDAH) is committed to ensuring the preservation of and access to archival electronic records created by South Carolina government. To accomplish this mission, we collaborate with state agencies, public boards and commissions, and local governments to both advise as well as to develop policies, procedures, and guidelines for the care and handling of these records. We are also active in educating state and local employees on the management of electronic information. Through our efforts we intend to foster an environment where valuable public information will be protected regardless of format.

For further reading:

Electronic Records Management Guidelines: In 2005, the SCDAH published eleven guidelines on the care, handling and management of electronic records. This link provides information about digital imaging, e-mail, digital signatures, file naming, digital media and storage, and more.

Trustworthy Information Systems Handbook:  Does your information system produce authentic and reliable records? The TIS Handbook can help you create and maintain trustworthy computing environments.

Information Leaflet 13: Public Records Stored as Digital Images: Policy Statement

Information Leaflet 29: Born-Digital Records: Policy Statement

State Agency Website Archives: Starting in 2007, the SC Archives began working with Archive-It to capture periodic snapshots of state agency websites. Archive-It is part of the Internet Archives project which is building a digital library of Internet sites. Like a paper library, it provides free access to researchers, historians, scholars, and the general public. Archived websites of state agencies are now available on-line.